Privacy Policy

This privacy policy sets out how Arts Connection – Cyswllt Celf uses and protects any information that you give us when you use this website, interact with us and buy or use our goods and services. We are committed to ensuring that your privacy is protected.

This policy has been written in accordance with the Data Protection Act 2018 which is the UK’s implementation of the General Data Protection Regulation (UK GDPR) and the EU law version of the General Data Protection Regulations ((EU)2016/679).

We may change this policy from time to time and you should periodically reread it to ensure that you are happy with any changes.

What We Collect

We may collect the following information:

Purpose

Data

Basis

Enquiring about our organisation and its work – email / phone / website / online form

  •      Name
  •      Occupation
  •      Contact Information (email, phone, address)
  •      Language Details
  •      Date you contacted us
  •      Other information relevant to the enquiry

Legitimate interests – it is necessary for us to read and store your message so that we can respond in

the way that you would expect

Newsletter subscription

  •      Name
  •      Contact Information (email, phone, address)

Consent – you have given your active consent

Making a donation

  •      Name
  •      Occupation
  •      Contact Information (email, phone, address)
  •      Language Details
  •      Other information relevant to the donation 

Legitimate interests – this

information is necessary for us to fulfil your intention of donating money and your expectation of receiving a confirmation message

Signing up as a member

  •      Name
  •      Occupation
  •      Contact Information (email, phone, address)
  •      Language Details
  •      Date you became a member or contacted us
  •      Other information relevant to be a member

Contract – by paying your

membership fees you have entered into a contractual relationship with us

Signing up to our activities

  •      Name
  •      Contact Information (email, phone, address)
  •      Language Details
  •      Other information relevant to the project

Consent – you have given your active consent & Legitimate interests – it is necessary for us to read and store your message so that we can respond in the way that you would expect

Freelancers who work for us

  •      Name
  •      Occupation
  •      Contact Information (email, phone, address)
  •      Language Details
  •      Other information relevant to the activity
  •      DBS number and its date of issue
  •      Training you’ve attended
  •      Bank account details – these are held securely on our Co-operative Online Business Banking portal so we can easily pay you
  •      Information on your Invoice (Kept for 7 years securely – as per legal account retention)

Contract – you sign a contract when you work for us &

Legal obligation to collect and keep certain data on file, this includes the following details:

  •      Your name
  •      Your address
  •      Your NI number

 

Applicants – freelancers & staff

  •      Details of your qualifications, skills, experience and employment history
  •      References
  •      CV

Legitimate interests – this information is necessary for your application

Website functionality

Website activity collected through cookies

Legitimate interests – it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect

Information on Children

The use of this website is not necessarily aimed at children (anybody under the age of 16) but we may collect their name and age for activities and events we run. We may from time to time ask for other personal information, such as a child’s medical history or DOB, however this is always asked to be disclosed by the parent and is part of a legal obligation for children to participate in certain activities without the attendance of a supervising adult.

If you are a child (under 16) and want to register with us for a competition or other activity / event, you must ask your parent or guardian for permission to register, confirm you have permission to register and provide an email address (if you are registering for a service through your computer) for the parent or guardian. We may contact a parent or guardian to verify they have given consent.

How We Use Your Data

Information you give us. We will use this information to, for example:

  • periodically send emails about our activities which we think you may find interesting
  • provide you with information about our work
  • improve our programmes, services and activities
  • process a job application
  • reply to enquiries you send to us
  • handle donations or other transactions that you initiate

 

Information we collect about you. We will use this information to:

  • administer our site and for data analysis
  • improve our services

How We Use Cookies

Our website uses cookies to distinguish you from other users of our website. When you agree to cookies when you first visit our website this means that all cookies will run every time you visit our website. Should you wish to remove or not use cookies from our site you can learn how to do this by reading our Cookies Policy, however doing so will likely mean that our site will not work as you would expect. Please view our Cookies Policy for further information.

Links to Other Websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy policy. When you leave our website, we encourage you to read the privacy policy of every website you visit.

Data Storage & Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. We check that the services we use to store information comply with the GDPR. We keep your data on password protected computers and databases. Paper copies are kept locked in our office.

Your data is stored in one or all of the following places, depending in what manner you provided the details:

  • On our online database (WordPress / Mailchimp)
  • On a database on our IT system (including email)
  • On paper

How Long Do We Keep Your Information For

We take the principles of data minimisation and removal seriously and ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required. Here are examples of how long we keep your data for:

  • Members & Activities – we will keep your data for no longer than 3 years from the last time you supplied it to us
  • Newsletters – you can unsubscribe at any time
  • Applications – we will keep your details for no more than one year

If you wish your details to be removed before this then please contact us.

Sharing your data

We will never pass on your details to third parties except where you have given us your express permission. For example to other artists or to a school you may be working with. We will not sell, distribute or lease your personal information to third parties unless we are required by law to do so.

Your Rights

You have the right to access your personal information, to object to the procession of your personal information, to rectify, to erase, to restrict and to port your personal information.

You may request information from us on what information we hold on you at any time free of charge. We will respond within 1 month.

Any Queries

Siân Walters – Arts Manager – sian@artsconnection.org.uk – 01691 648 929

 

How to make a complaint

If you are dissatisfied then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at by visiting – www.ico.org.uk